Move-in and move-out inspection checklist

A room-by-room checklist for recording a rental's condition when a tenant moves in and again when they move out. Fill it in on your phone or computer as you walk the unit, then print it or save it as a PDF, sign it with your tenant, and keep the copy with the lease.

Fill in the checklist

Inspection checklist

For each item, write what you see at move-in and again at move-out, for example "clean, works" or "two nail holes above bed". Put photo numbers in the notes column. Leave out items the unit does not have, and use the Other item row in each room for anything the list misses.

What you type is saved in this browser as you go. Nothing is sent to Rentals369.

Property and tenant

Rooms and items

Condition of each item at move-in and at move-out, with notes and photo numbers.
ItemMove-in conditionMove-out conditionNotes and photo numbers
Entry and hallways
Front door, locks, and doorbell
Floors
Walls and ceiling
Lights and switches
Closet
Living room
Floors
Walls and ceiling
Windows and screens
Blinds or curtains
Lights, switches, and outlets
Kitchen
Floors
Walls and ceiling
Cabinets and drawers
Countertops
Sink, faucet, and disposal
Stove and oven
Refrigerator
Dishwasher
Range hood or fan
Lights, switches, and outlets
Bathroom
Floors
Walls and ceiling
Toilet
Sink, faucet, and vanity
Tub or shower
Mirror and medicine cabinet
Exhaust fan
Towel bars and fixtures
Bedroom 1
Floors
Walls and ceiling
Windows and screens
Closet and doors
Lights, switches, and outlets
Bedroom 2
Floors
Walls and ceiling
Windows and screens
Closet and doors
Lights, switches, and outlets
Laundry, heating, and safety
Washer and dryer
Water heater
Heating and air conditioning
Smoke and carbon monoxide detectors
Fire extinguisher
Outside and other
Keys, fobs, and remotes (write the count)
Garage or parking space
Patio, balcony, or deck
Yard and landscaping
Mailbox and mailbox key
Trash and recycling bins

Signatures

Review the sheet together, then sign the printed copy by hand. Each of you keeps a copy.

At move-in

Tenant signature

Landlord or manager signature

At move-out

Tenant signature

Landlord or manager signature

To save a PDF, choose Save as PDF as the printer in the print window.

Use it at move-in and again at move-out

At move-out you compare the unit with how it looked on the first day. Dated photos and notes that you and the tenant both signed show that starting condition, so you both work from the same record. That makes it easier to agree on what changed during the tenancy.

Read the guide to move-in and move-out inspections

  1. Walk the unit room by room

    Follow the order on the sheet at move-in and again at move-out, so nothing is skipped.

  2. Write what you see

    Use plain, specific words, such as "carpet stain by the closet, about 3 inches wide". Words like "good" and "fair" mean different things to different people.

  3. Photograph and number

    Take a wide photo of each room and close-ups of anything you noted. Check that every photo has a date, and write its number in the notes column.

  4. Review and sign

    Go over the sheet with the tenant and let them add anything they see differently. Then both of you sign and date it, and each keeps a copy.

Inspections in Rentals369

Field inspections and unit turnovers are included in every Rentals369 plan, next to the rent ledger, repairs, and tenant records.

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  • 7-day money-back guarantee on eligible plans

  • Drafts that are safe offline

    Inspection drafts are safe offline, so you can keep working in a unit where the signal is weak.

  • Photo capture

    Capture photos during the inspection. Inspection photos stay with the right property or tenant.

  • Optional AI comparison

    Optional AI helpers can read inspection photos and compare move-in and move-out condition reports. Every result is a suggestion you review.

  • Turnovers between tenants

    Turnover and work-order tracking covers the gap between one tenant and the next.

See all guides and tools

Keep inspections next to rent, repairs, and tenant records.

Rentals369 includes field inspections, the rent ledger, and maintenance requests in every plan, with tenant, vendor, and owner portals at no extra cost. Next, see what your plan would cost.

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From $19.99/month for up to 5 active tenants. No setup fee. Cancel anytime. 7-day money-back guarantee on eligible plans.