Property management software for managers and teams
One set of records for your team, owners, and vendors.
Roles for your staff, portals for owners and vendors, and QuickBooks Sync, Email Sync, or the Open API when you need them. $102.49 a month covers 100 active tenants.
- 7-day money-back guarantee on eligible plans
- Owner and vendor portals included
- No setup fee
Your team sees the work its role allows.
Roles and company scoping
Landlords, managers, tenants, vendors, and owners see only the records their role and company allow.
Two-factor sign-in and an audit log
Two-factor sign-in is on by default. Important account activity is kept in an audit log for authorized review.
Command Center and work queue
The Morning Brief and the work queue put the day's work on one screen, with the oldest work first. The queue also suggests follow-ups on open repairs, compliance, documents, and onboarding.
Delinquency Worklist
It totals what is overdue across the portfolio and lists the tenants behind it, including rent you bill in QuickBooks.
Owners read their numbers in their own portal.
Each owner gets a read-only sign-in for the properties assigned to them, at no extra cost.
- Monthly rent, maintenance, and net cash summary
- Recent owner distributions
- A CSV export of the monthly summary
- Tenant contact details stay hidden
The monthly owner update is ready without you building a report.
Dispatch repairs and keep vendor paperwork on file.
Assign a vendor from the maintenance request. In their portal, vendors see only their assigned jobs: they accept or decline, share an ETA, and record completion on the original request.
- Compliance documents, such as insurance certificates and licenses, on file
- A history of accepted, declined, and completed jobs
Vendors post their own ETA and status, so you stop calling to ask.
Connect QuickBooks, your inbox, and your own tools.
Add-ons are optional and billed separately from the core plan.
| Add-on | What it does | Price |
|---|---|---|
| Email Sync | Brings supported tenant emails and attachments from a company inbox into Rentals369, sorted and summarized by AI. | From $15.99/month per inbox |
| QuickBooks Sync | Sends finalized rent charges, payments, late fees, maintenance expenses, and tenant invoices one way to QuickBooks Online. | From $9.99/month per QuickBooks company. Basic covers up to 50 active tenants, Pro up to 250, and Scale up to 750. |
| DocuSign eSignature | Creates lease envelopes from tenant documents in your own DocuSign account and shows signature status in Rentals369. | $19.99/month per connected DocuSign account |
| Open API and webhooks | API tokens and webhooks connect your own tools and reports to your Rentals369 records. | Ask us about access |
| Operations packages | One Email Sync inbox and one QuickBooks company at matching tiers, with 5 GB, 25 GB, or 100 GB of storage. | From $19.99/month |
Add-on features depend on your tier, settings, and rollout.
Compare add-on tiersAn Android app for you and your managers.
The app on Google Play is for landlord administrators and property managers with an existing account and an active subscription. Tenants use the browser portal and need no app.
- A portfolio overview on Home
- Properties, units, and tenant records in Portfolio
- Repair requests and their status in Work
- Supported information saved for viewing offline
- Light, dark, or system appearance
Security controls come with every plan.
Every account has these controls at no extra cost. AI features run on models Rentals369 operates, and customer data is not used to train AI models.
Secure connections
Traffic uses HTTPS, secure cookies, and HSTS.
Encrypted sensitive fields
Selected contact details and sensitive Email Sync content are encrypted when stored.
Private file checks
A private file checks permission each time it opens, even from a forwarded link.
What a larger portfolio pays.
The core plan is $19.99 a month for up to 5 active tenants, plus $1.50 each for tenants 6 to 20 and $0.75 each after 20. Capacity runs from 1 to 1,000,000 active tenants, and inactive or past tenant records do not use it.
| Active tenants | How it adds up | Monthly | Yearly |
|---|---|---|---|
| 50 | $19.99 + 15 x $1.50 + 30 x $0.75 | $64.99/month | $623.90/year |
| 100 | $19.99 + 15 x $1.50 + 80 x $0.75 | $102.49/month | $983.90/year |
| 250 | $19.99 + 15 x $1.50 + 230 x $0.75 | $214.99/month | $2,063.90/year |
- 7-day money-back guarantee on eligible new subscriptions. Checkout offer terms apply.
- No setup fee
- Cancel anytime
Running 20 units or fewer on your own? See the landlord page
Questions managers ask.
Can Rentals369 handle a large portfolio?
Yes. Capacity goes up to 1,000,000 active tenants, with staff roles scoped by company, owner and vendor portals, and an audit log. 100 active tenants cost $102.49 a month, and each tenant after the first 20 adds $0.75.
Do owners and vendors pay for their portals?
No. Tenant, vendor, and owner portals are included in every plan at no extra charge, and the people you invite need no subscription of their own.
Is our data secure?
Every plan has secure connections, access by role and company, two-factor sign-in on by default, encrypted sensitive fields, permission checks on private files, and an activity audit log. See how each control works.
Does Rentals369 work with QuickBooks?
Yes, with the optional QuickBooks Sync add-on, from $9.99/month per QuickBooks company. Once your QuickBooks Online company is connected, supported workflows send selected Rentals369 records one way to QuickBooks Online.
We're moving from another system. Can you help?
Ask us before you start. Send us a message with what you use now and how many active tenants you manage.
Bring your team, owners, and vendors into one account.
Every plan includes every core feature and all three portals.
From $19.99/month. No setup fee. Cancel anytime. 7-day money-back guarantee on eligible plans.
